This is probably the most boring and tedious sections of the website. Tedious, but necessary..
The TL;DR is this:
- We have to collect some of your data in order to process orders, deliver items, that sort of thing. By using this website and buying from us, you consent to us collecting and processing the data we need from you. If you’re not comfortable with that then maybe online shopping isn’t for you.
- We have to work with third parties like Google, Digital Ocean, and PayPal in order to make this whole “online store” thing work. Check their Privacy Policies for more information (Section 4 and 10). Some of these folks are in the UK, some are not.
- Any data we collect is used strictly to carry out these services. We do not pass them on to anyone else unless it is to get you your stuff and maybe send you an invite to review the product afterwards. The only exception is our newsletter, The Sending Stone – If you sign up to our newsletter, we will send you a newsletter.
- If you want to know what data we hold on you (and if you want us to amend or delete it), just ask. It’s totally within your rights to request it.
- If you have any problems or questions, just email us at firstname.lastname@example.org.
Still wanna read more? Then go ahead. We’ll catch up in a bit.
This document was last updated on the 31st October, 2022
- We are committed to safeguarding the privacy of our customers.
- This policy applies where we are acting as a data controller with respect to the personal data of such persons; in other words, where we determine the purposes and means of the processing of that personal data.
- You can specify whether you would like to receive direct marketing communications by subscribing to our emails, otherwise we will only contact you in regards to an order you’ve placed.
- In this policy, “we”, “us” and “our” refer to Rogue and Bard Ltd. For more information about us, see Section 13.
2. The Data We Collect
- In this Section 2 we have set out the general categories of personal data that we process.
- We may process data enabling us to get in touch with you (“contact data“). The contact data may include your name, email address, telephone number, postal address and/or social media account identifiers. The source of the contact data is you.
- We may process your website user account data (“account data“). The account data may include your account identifier, name, email address, account creation and modification dates, website settings and marketing preferences. The primary source of the account data is you, although some elements of the account data may be generated by our website.
- We may process information relating to transactions, including purchases of goods and/or services, that you enter into with us and/or through our website (“transaction data“). The transaction data may include your name, your contact details, your payment card details (or other payment details) and the transaction details. The source of the transaction data is you and/or our payment services provider.
- We may process information contained in or relating to any communication that you send to us or that we send to you (“communication data“). The communication data may include the communication content and metadata associated with the communication. Our website will generate the metadata associated with communications made using the website contact forms.
- We may process data about your use of our website and services (“usage data“). The usage data may include your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths, as well as information about the timing, frequency and pattern of your service use. The source of the usage data is Google analytics and Hotjar.
3. Purposes of Processing & Legal Basis
- In this Section 3, we have set out the purposes for which we may process personal data and the legal bases of the processing.
- Operations – We may process your personal data for the purposes of operating our website, the processing and fulfilment of orders, supplying our goods, generating invoices, bills and and other payment-related documentation. The legal basis for this processing is our legitimate interests, namely the proper administration of our website, services and business and the performance of a contract between you and us.
- Publications – We may process account data for the purposes of publishing such data on our website and elsewhere through our services in accordance with your express instructions. The legal basis for this processing is consent or our legitimate interests, namely the publication of content in the ordinary course of our operations.
- Relationships & Communications – We may process contact data, account data, transaction data and/or communication data for the purposes of managing our relationships, communicating with you (excluding communicating for the purposes of direct marketing) by email, SMS, post, and/or telephone, providing support services and complaint handling. The legal basis for this processing is our legitimate interests, namely communications with our website visitors and individual customers, for the maintenance of relationships, and the proper administration of our website, services and business.
- Direct Marketing – We may process contact data, account data and/or transaction data for the purposes of creating, targeting and sending direct marketing communications by email, SMS, post and/or making contact by telephone for marketing-related purposes. The legal basis for this processing is consent.
- Research & Analysis – We may process usage data and/or transaction data for the purposes of researching and analysing the use of our website and services, as well as researching and analysing other interactions with our business. The legal basis for this processing is our legitimate interests, namely monitoring, supporting, improving and securing our website, services and business generally.
- Record Keeping – We may process your personal data for the purposes of creating and maintaining our databases, back-up copies of our databases and our business records generally. The legal basis for this processing is our legitimate interests, namely ensuring that we have access to all the information we need to properly and efficiently run our business in accordance with this policy.
- Security – We may process your personal data for the purposes of security and the prevention of fraud and other criminal activity. The legal basis of this processing is our legitimate interests, namely the protection of our website, services and business, and the protection of others.
- Legal Claims – We may process your personal data where necessary for the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure. The legal basis for this processing is our legitimate interests, namely the protection and assertion of our legal rights, your legal rights and the legal rights of others.
- Legal Compliance & Vital Interests – We may also process your personal data where such processing is necessary for compliance with a legal obligation to which we are subject or in order to protect your vital interests or the vital interests of another natural person.
4. Providing Your Personal Data to Others
- Your personal data held in our website database will be stored on the servers of our hosting services providers identified at https://www.digitalocean.com/.
- We may disclose contact data our suppliers or subcontractors identified at https://www.dtguk.com/ and https://www.royalmail.com/ insofar as reasonably necessary for fulfilling and delivering orders.
- Financial transactions relating to our website and products are handled by our payment services providers, Square or Paypal. We will share transaction data with our payment services providers only to the extent necessary for the purposes of processing your payments, refunding such payments and dealing with complaints and queries relating to such payments and refunds. You can find information about the payment services providers’ privacy policies and practices at https://squareup.com/gb/en/legal/general/privacy-no-account or https://www.paypal.com/uk/webapps/mpp/ua/privacy-full.
- In addition to the specific disclosures of personal data set out in this Section 5, we may disclose your personal data where such disclosure is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person. We may also disclose your personal data where such disclosure is necessary for the establishment, exercise, or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure.
5. International Transfers of Your Personal Data
In this Section 5, we provide information about the circumstances in which your personal data may be transferred to countries outside the United Kingdom and the European Economic Area (EEA).
The hosting facilities for our website are situated in United States and The Netherlands.
Our payment service providers are situated in the United States.
You acknowledge that personal data that you submit for publication through our website or services may be available, via the internet, around the world. We cannot prevent the use (or misuse) of such personal data by others.
6. Retaining & Deleting Personal Data
This Section 6 sets out our data retention policies and procedures, which are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal data.
Personal data that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.
We will retain your personal data as follows:
Contact data will be retained for a minimum period of one month following the date of the most recent contact between you and us, and for a maximum period of 5 years following that date;
Account data will be retained for a minimum period of one month following the date of closure of the relevant account, and for a maximum period of 5 years following that date;
Transaction data will be retained for a minimum period of one month following the date of the transaction, and for a maximum period of 5 years following that date;
Communication data will be retained for a minimum period of one month following the date of the communication in question, and for a maximum period of 5 years following that date; and
Usage data will be retained for 5 years following the date of collection;
Notwithstanding the other provisions of this Section 7, we may retain your personal data where such retention is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.
7. Your Rights
In this Section 7, we have listed the rights that you have under data protection law.
Your principal rights under data protection law are:
The right to access – you can ask for copies of your personal data;
The right to rectification – you can ask us to rectify inaccurate personal data and to complete incomplete personal data;
The right to erasure – you can ask us to erase your personal data;
The right to restrict processing – you can ask us to restrict the processing of your personal data;
The right to object to processing – you can object to the processing of your personal data;
The right to data portability – you can ask that we transfer your personal data to another organisation or to you;
The right to complain to a supervisory authority – you can complain about our processing of your personal data; and
The right to withdraw consent – to the extent that the legal basis of our processing of your personal data is consent, you can withdraw that consent.
These rights are subject to certain limitations and exceptions. You can learn more about the rights of data subjects by visiting https://ico.org.uk/for-organisations/guide-to-data-protection/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/.
You may exercise any of your rights in relation to your personal data by written notice to us, using the contact details set out below.
You're about half way, champ
Dunno about you, but my head’s fried.
Cookies are up next. Maybe grab a cuppa and some actual cookies to keep your stamina up for the rest of it?
8. About Cookies
A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server.
Cookies may be either “persistent” cookies or “session” cookies: a persistent cookie will be stored by a web browser and will remain valid until its set expiry date, unless deleted by the user before the expiry date; a session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.
Cookies may not contain any information that personally identifies a user, but personal data that we store about you may be linked to the information stored in and obtained from cookies.
9. Cookies We Use
10. Cookies Used by Our Service Providers
11. Managing Cookies
Most browsers allow you to refuse to accept cookies and to delete cookies. The methods for doing so vary from browser to browser, and from version to version. You can however obtain up-to-date information about blocking and deleting cookies via these links:
Google Chrome – https://support.google.com/chrome/answer/95647
Firefox – https://support.mozilla.org/en-US/kb/enable-and-disable-cookies-website-preferences
Opera – https://help.opera.com/en/latest/security-and-privacy/
Internet Explorer – https://support.microsoft.com/en-gb/help/17442/windows-internet-explorer-delete-manage-cookies
Safari – https://support.apple.com/en-gb/guide/safari/manage-cookies-and-website-data-sfri11471/mac
Edge – https://privacy.microsoft.com/en-us/windows-10-microsoft-edge-and-privacy
Blocking all cookies will have a negative impact upon the usability of many websites.
If you block cookies, you will not be able to use all the features on our website.
We may update this policy from time to time by publishing a new version on our website.
You should check this page occasionally to ensure you are happy with any changes to this policy.
13. Our Details
This website is owned and operated by Rogue and Bard Ltd.
We are registered in England and Wales under registration number 12058768, and our registered office is at The Hawthorns, 6 North Road, Cardiff, United Kingdom, CF10 3DU.
You can contact us:
By email, at email@example.com.
14. Contact Data Support Officer
That's all folks!
Ok. If you didn’t grab a cookie earlier, you should definitely go get one now, you absolute machine!